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Join Our Team

We are currently taking applications for:

Administrative Assistant / Activities Coordinator
Position Type:  Full-time

Reports To:  General Manager

How to Apply:

Please submit your resume and cover letter to Diane Exner, General Manager at: gm. with the subject line "Administrative Assistant / Activities Coordinator Application - [Your Name] ​Application"


Cumberland Villas - Melville is a vibrant and welcoming community dedicated to providing Exceptional Seniors Living Care and enriching experiences for our residents. We pride ourselves on fostering a supportive environment where seniors can enjoy an active and fulfilling lifestyle. We believe retirement is a time for freedom where engaging programs, activities, and services, are available to suit your needs. We provide a welcoming environment focused on building community with the perfect balance of independent living and convenience. We have a variety of fully fitted apartments available for rent or sale to those 55 or over. 


Job Overview:

We are seeking a highly organized and enthusiastic Administrative Assistant / Activities Coordinator to join our team. This dual-role position is critical in ensuring smooth administrative operations while also planning and executing engaging activities for our residents.


Key Responsibilities:

Administrative Duties: 

- Provide administrative support to the General Manager and other staff members.

- Manage phone calls, emails, and correspondence.

- Maintain resident records and ensure all documentation is up-to-date.

- Assist with scheduling appointments and coordinating meetings.

- Handle billing, invoicing, and financial record-keeping tasks.

- Order and manage office supplies and equipment.

- Prepare reports, presentations, and other documents as needed.


Activities Coordination: 

- Develop, plan, and implement a diverse range of activities and events for residents.

- Create monthly activity calendars and ensure timely distribution.

- Coordinate with external vendors and community partners for special events and programs.

- Promote activities and encourage resident participation.

- Assess resident interests and gather feedback to continually improve the activities program.

- Ensure all activities comply with safety standards and accessibility requirements.

- Manage the activities budget and track expenses.



- Previous experience in an administrative role and/or activities coordination is an asset, preferably in a senior living or healthcare setting.

- Excellent organizational and multitasking skills.

- Strong communication and interpersonal abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Creative thinking and problem-solving skills.

- Ability to work independently and as part of a team.

- Compassionate and patient demeanor with a genuine interest in working with seniors.

- Positive, energetic and enthusiastic attitude a must.

- Flexibility to work occasional evenings or weekends for special events.



- Competitive salary

- Health insurance

- Paid time off and holidays

- Professional development opportunities

- A supportive and inclusive work environment

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